Meeting notes

Overview

This page outlines ASAM’s rules for meeting minutes and how to create them.

ASAM projects require meeting minutes to be written in one of two tools: GitLab (through issues) or Microsoft Word on the project’s SharePoint.

A template is provided by ASAM for the respective tool.

The tool for writing meeting minutes is to be defined by the project during its kickoff.
For questions please contact the project lead.

The designated minute taker is responsible for taking the minutes using this template.

The minutes shall document all important decisions (including votes).

Writing meeting minutes

  • GitLab

  • Sharepoint/Microsoft Word

  1. Open the GitLab repository of your ASAM standardization project

  2. Use the sidebar to open Issues  List

  3. Use the button New issue to create a new issue

  4. Use the drop down list to select the meeting notes template Description  Meeting_minutes

  5. Follow the instructions that are displayed in the Write field

  6. Add yourself as Assignee

  7. Use the button Create issue to publish the meeting notes issue

You can update the issue after saving. All changes will be recorded in its history.

  1. Open the SharePoint page of your ASAM standardization project

  2. Use the sidebar to open the documents folder

  3. Navigate to 02_meeting

  4. Paste a copy of the Template - Meeting Minutes file into the folder of your project meeting

  5. Fill the word file with content

Your file will be saved automatically.